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Electronic Bed Cards - SHED Short Stay Unit

This document provides a summary of best practice in relation to use of the electronic bed cards in the SHED Short Stay Unit. The summary has been created to support staff during the Sunshine Hospital Emergency Department Redevelopment transition and early post-move period, and has been endorsed by the ED Leadership Team.


This QRG provides information on the location, function and process of electronic bed cards within the SHED. Electronic bed cards are located at each bed within the Short Stay Unit (SSU) Pod.


This QRG applies to all staff working within the SSU, in particular the clerical and nursing workforce.


The Operations Manager Emergency Medicine, Nurse Unit Managers and Medical Directors of the SHED, and the SHED Clerical Manager are responsible for ensuring all relevant staff are familiar with the location and use of the electronic bed cards.

Guideline/Process Details:

Overview of electronic bed cards in the SSU

There is an expectation that basic patient details be displayed adjacent each bedhead within the SSU.  Each bed area within the SSU has an LCD monitor, which can display a limited number (6) of iPM data fields. Date and time are also displayed, retrieved from the nurse call system server not the WH network time server.

The Electronic Bed Card Displays the following information:

  • Patient Name
  • Patient record number (UR)
  • The doctor/treating team
  • Patient location

At night time, the screens dim to reduce the light levels in the room. There are arrows on the left of the screen that allows for the screen brightness to be adjusted. When this slider is activated, by pushing the up arrow indicated below, the screen gets brighter and will stay brighter for 10 seconds before resetting to night levels of brightness.

Figure 1: SSU Electronic Bed Card Example


Summary table of patient identification sources
Patient information SSU Display on Electronic Bed Card Other data sources
Patient Name Yes EDIS/Paper ED notes/EMR
Patient UR number Yes EDIS/Paper ED notes/EMR
Patient location Yes EDIS/iPM
Doctor/Team Yes EMR/EDIS
Nurse EDIS/paper notes
Discharge Date EMR/EDIS/iPM
Admission Date EMR/EDIS/iPM
Care Alerts EDIS/EMR
Notes EDIS/Paper ED notes/EMR

Supporting Documentation:

Document Governance

Title: Electronic Bed Cards – SHED Short Stay Unit
Version: 1.0
Date Published: February, 2021
Date of scheduled review: 01/08/2021
Author: Approver:
Julie Spencer SHED Leadership Team
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